If you’re in a content-heavy business, it’s likely archiving is the bane of your existence. Industries that deal with large volumes of regulatory submissions, financial information or public records generally have archiving compliance regulations to deal with from both internal and external bodies. There can be a lot of complicated rules to follow, from how long to keep your content to which format to keep it in. Employing elves to sort through mountains of paper in hideaway locations doesn’t work for most organizations. Many industries are moving toward PDF and PDF/A as archiving standards, but even then, there are a number of different variations within these formats, not all of which may work for your organization.
AIIM webinar on digital archiving
Turns out, you’re in luck: AIIM is hosting an interesting upcoming webinar on digital archiving, focusing on reducing costs, ensuring compliance and retiring legacy systems. If you’re dealing with a surge of content across the enterprise and are at a loss for how to go about storing it so that it is available in perpetuity, I’d encourage you to register.
Automating archiving with Advanced Rendering
One way to tackle your archiving issues is by using Advanced Rendering technology to convert your documents into PDF/A format by way of integrating the software directly within your ECM or content repository. By automating your archiving workflow, you can create the perfect PDF, in compliance with internal and external archival standards, that will ensure your content is available several years from now in an easy-to-access format that is independent from proprietary viewing software.
If you’re unable to attend the AIIM webinar, Adlib covers the details on automating archiving with Advanced Rendering across the enterprise in a recent white paper, Efficient Compliance, Effective Sharing through Automated Archiving. Check it out – it covers a lot of common issues enterprises face when it comes to storing content, and offers solutions that help manage the influx of documents.